Essential Dos and Don’ts for Your Destination Wedding: San Juan Island

Image showing a picturesque wedding venue in San Juan Island.
Image showing a picturesque wedding venue in San Juan Island.

As the leading professional DJ entertainment company in the Seattle area, Orion Entertainment knows that planning a destination wedding comes with a unique set of logistics.

Having provided our award-winning photo booth, emcee, and wedding DJ services for events across the country, we’ve learned the key dos and don’ts that can make or break your San Juan Island wedding day.

Dos and Don'ts for a Stress-Free Wedding Day

Do: Make Sure All of Your Vendors Arrive the Day Before the Wedding

Picture of wedding vendors setting up a day before the event - a tip from the best DJ service in Seattle.

Dealing with the Washington State Ferry system can be unpredictable and potentially stressful, especially when your wedding day is on the line. By ensuring that all your vendors, including caterers, florists, photographers, and our Orion DJ team, arrive at least a day in advance, you can significantly reduce last-minute hitches. This advance arrival allows everyone to familiarize themselves with the venue and its surroundings, set up their equipment without rush, and be fully prepared for your big day.

Do: Ensure You Have Transportation For Your Guests

Image of a shuttle bus for wedding guests - a tip from Orion Entertainment, an amazing DJ service in Seattle.

One of the most thoughtful gestures you can make for your wedding guests is arranging transportation for them. This becomes even more crucial for a destination wedding on San Juan Island. By providing shuttles or other organized transportation, your guests can immerse themselves in the joy and celebration of your special day without worrying about navigating unfamiliar roads or finding parking. This thoughtful planning not only ensures everyone’s safety but also adds to the overall seamless experience of your wedding.

Do: Hire a Local Wedding Planner/Day of Coordinator

For a seamless and stress-free wedding experience, consider hiring a local wedding planner or a day-of coordinator. They’re experts in dealing with island-specific challenges, from coordinating with local vendors to understanding the logistics unique to San Juan Island. Their local knowledge and expertise are crucial in managing a problem-free wedding day.

Do: Choose A Venue That Offers Both Indoor and Outdoor Options

Image of a versatile wedding venue with indoor and outdoor options - guidance from Orion Entertainment, Seattle DJs.

San Juan Island’s natural beauty is the perfect backdrop for any wedding. However, it’s always wise to have a contingency plan for weather-related surprises. Choosing a venue that offers both indoor and outdoor options gives you the flexibility to enjoy picturesque landscapes while also having a backup indoor space in case of inclement weather. This ensures that your ceremony and reception can proceed smoothly regardless of the weather and provides varied and beautiful settings for your wedding photos.

Don't: Try to Rush Things

Image depicting a calm and unhurried wedding setup as recommended by Orion Entertainment, an awesome DJ team.

A destination wedding on San Juan Island calls for embracing the serene and leisurely pace of island life. It’s important to remember that your guests are there for the experience, not just the wedding ceremony.

With everyone staying on the island, there’s no need to cram all your events into a tight schedule. Allow for a longer timeline that reflects the relaxed setting of the island. This approach reduces stress and gives everyone, including you, the chance to fully soak in the beauty and joy of each moment. Leaning into that laid-back island vibe will make your wedding more memorable and enjoyable for everyone involved.

Don't: Forget to Check the Local Weather Forecast

Don't: Forget to Check the Local Weather Forecast

The weather on San Juan Island can be quite unpredictable, and it plays a crucial role in the planning of your outdoor events. Regularly checking the local weather forecast as your wedding day approaches is essential. This vigilance will help you make informed decisions, especially if you need to activate a backup plan for an indoor venue. Preparing for all weather possibilities—be it sunshine, rain, or wind—ensures that you, your vendors, and your guests are not caught off guard, allowing your special day to proceed smoothly regardless of what Mother Nature has in store.

Don't: Overlook the Importance of Good Photography

The natural beauty of San Juan Island provides a stunning backdrop for your wedding, and you’ll want to hire a photographer who is skilled in capturing outdoor settings. An experienced photographer will know how to use natural light to your advantage, capture the vividness of the surroundings, and frame each shot to reflect the beauty and emotion of your special day.

Make sure that your photographer has experience with destination weddings and is familiar with the island’s diverse landscapes. This expertise is key to creating a breathtaking visual story of your wedding that you’ll cherish for a lifetime.

The Orion Entertainment Advantage for Island Weddings

As a premier DJ entertainment company based in Seattle, WA, Orion Entertainment is uniquely equipped to provide exceptional service for destination weddings on the scenic San Juan Islands.

For San Juan Island weddings specifically, we have established relationships with the top island vendors and venues. We understand the ferry schedules, transportation considerations, equipment regulations, and weather factors that can impact island events.

Seattle Wedding DJs

As your island DJ vendor, Orion Entertainment offers:

  • Completely customizable musical entertainment, from genre to song selection to mixing styles. We’ll craft a soundtrack that’s uniquely you.

  • State-of-the-art AV equipment designed for both indoor and outdoor use, with backup equipment in case of any technical issues.

  • Online planning tools to build playlists and timelines to keep your event on track.

  • Comprehensive event lighting that will help set the mood for your wedding celebration.

  • Extensive experience uplighting both indoor and outdoor venues for a customized, colorful look.

  • Optional add-on services like photo booths and props to capture candid memories.

We know how to keep the party going, from the first dance to the final farewell. Trust Orion Entertainment to provide a stress-free, unforgettable musical experience for your San Juan Island destination wedding.

Request a Quote

Contact us today at (206) 529-7780 or information@orion-ent.com to request your destination wedding DJ quote. We’re excited to make your special day one to truly remember!

FAQ: Professional DJs for Destination Weddings

What should I consider when planning a wedding timeline on San Juan Island?

When planning your San Juan Island wedding timeline, be sure to account for ferry schedules and travel times between venues. We recommend allowing at least 30 to 60 minutes between events to prevent rushing. Keep in mind the island’s slower pace and encourage your guests to relax and soak in the scenic views.

How do I ensure all my vendors are prepared for island logistics?

Reaching out to your vendors early and confirming they have experience working on the islands is key. Provide them with venue locations, ferry arrival/departure specifics, and contact info for an on-site event planner. Ask vendors to bring backup equipment and arrive the day prior when possible. Lean on your wedding planner’s island expertise as well.

Can Orion Entertainment provide additional services like photo booths?

Yes! Along with exceptional DJ entertainment, Orion offers classic and mirrored photo booth rentals to capture candid memories at your San Juan Island wedding. We provide an attendant, unlimited prints and digital downloads, fun props, and a customized photo layout.

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Orion Entertainment

Orion Entertainment is the premiere wedding and event DJ and entertainment company in Seattle.