How to Plan a Destination Wedding

Figuring out how to plan a destination wedding takes quite a bit more preparation than planning your typical vacation. In addition to finding the perfect location to accommodate your guests, you need to create a reasonable budget, plan activities for everyone, create a menu, hiring a wedding DJ and more. Consider these destination wedding ideas to help you get the planning process started.

Planning a wedding destination

What Is a Destination Wedding?

A destination wedding takes place in a city or country far away enough that most guests need to travel to get there. It can be held at a winery abroad, a tropical resort, an island in the pacific northwest, or deep in the woods just a few states over. As long as your wedding is held in an area where most guests don’t live, or requires travel by boat, plane, or more than a 2 hours drive, it’s considered a destination wedding. 

Destination weddings offer couples many benefits, they provide opportunities for a longer celebration instead of just a single day. If you’re looking for vacation-like nuptials, consider planning a destination wedding.

Choosing the Best Destination Wedding Locations

Choosing the best destination wedding locations is often the easiest part of the planning process, as the site should represent you and your partner. You want guests to arrive at the event thinking the atmosphere embodies your relationship’s style and vibe. Before choosing an exact location, consider what general atmosphere you want for you and your guests. 

Are you looking for accommodations that are more rustic or modern? Do you want your ceremony beachside or in a lush garden? Will guests spend their time before your wedding enjoying wineries or exploring a new city? Once you can answer these types of questions, you’ll be able to narrow down your options. 

Some of the most popular and unique destination wedding locations include Italy, Hawaii, Mexico, California, France, Las Vegas, and Colorado. 

best destination wedding location

Planning a Destination Wedding

After choosing a location, the next step is to make a destination wedding checklist. This checklist should include all of the steps you need to take to make your destination wedding happen. Be sure to include the following:

Decide on a Budget

Before choosing a venue, you and your partner should come up with a budget. Be sure to include the essentials like the cost of rooms, vendors, décor, activities for guests, and travel costs. Other expenses may include welcome bags for guests, attire, a photographer, an officiant, travel documents, hair, and makeup. 

Make a Guest List

Your guest list will help you determine what size venue and how many rooms you’ll need, which can help narrow down the reception venue and lodging you select. 

Visit Your Venue

To ensure the venue has precisely what you need, you and your partner should plan a trip to see it in person. 

Get Paperwork Together

Make sure you and your partner both have updated passports and other travel documents. You will also need to get a marriage certificate or research the local marriage requirements wherever your wedding will be held. 

Send Invitations Early

Send out your invitations as soon as possible to ensure your guests have enough time to make travel arrangements. 

Book Your Trip

Once you’ve nailed down your location and date, nothing is stopping you from booking your trip. Monitor flights for the best prices and start putting together your itinerary. 

what is a destination wedding

Benefits of Hiring a Destination Wedding Planner

When figuring out how to plan a destination wedding, having a wedding planner on location is essential. Since you can’t travel to your venue every time, you need to decide; having a destination wedding planner with your interests in mind will be a huge help. Hire them to come up with the proper ambiance and décor that will fit both your style and the venue.

A destination wedding planner also likely knows many local vendors, making it much easier for you to choose those best for your wedding. They’ll be able to meet with vendors to find out more about their services and negotiate prices on your behalf. The most significant benefit of hiring a destination wedding planner is that they know everyone in the community, giving you access to the best photographer, entertainment, caterers, and more in the area.

Related Topics: Questions To Ask Your Wedding DJ Before Hiring

For the Best Destination Wedding Entertainment, Contact Orion Entertainment 

Orion Entertainment offers the best entertainment options for destination weddings in the U.S. or abroad. Call us now for a free quote on our DJ MC, and photobooth services, or get in touch with our team by filling out our convenient online form.


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